BC Buddhist Festival Project Plan
1. What is the purpose and significance of the hosting BC Buddhist Festival?
A. Pray for world peace
B. Culture Aspect
To spread and teach Buddhism, to let more people know about Buddhist culture and Dharma.
To present Buddhism to Western society as a complete showcase of Buddhist culture, the solemn of Dharma, the compassion, as well as skillful convenience.
To provide the public an opportunity to learn what is Buddhism and cultivates their compassion heart and good deeds.
To promotes Buddhist Teaching in Western World.
C. Buddhist Organizations and Groups
Introduction of Buddhist organizations and groups of difference traditions from different parts of the world, to increase its influence in the Greater Vancouver area, and to make this event a stage to enhance the communication and mutual trust between different organizations and groups (including all religions, including Christianity, Catholicism and etc.). To provide an opportunity for different organizations in the Greater Vancouver area to present publicly and promote unity and harmony of all traditions of Buddhist Organizations as well as for people from other religions.
D. To teach Dharma and to benefit sentient beings
Even through the event different traditions of Buddhism will showcase their uniqueness and advantages, so that the public will have a better understanding of Buddhism and have the chance to choose the lineage that they are keen to and practice according to their own level. We aim to spread Buddha's teaching and benefit all sentient beings in the western world.
E: Charity Donations
Profit Allocation: 10% of it will be retained as the fund for the next Vesak Festival
45% of it will be donated to community hospitals
45% of it will be donated to different Buddhist Organizations
2. What activities do this event has?
A. Participants
The participants include various Buddhist temples, Buddhist groups, individual Buddhists and general public from Great Vancouver Area and all over the world. This is the very first event co-hosted by Sanghas from different traditions in B.C.
This is the first time in BC heritage monks gathered together different events, both promote Buddhism, monks also unity, are believed to show the strength of a large-scale Buddhist activities. It will be a significant event to spread Buddhism, Unite Sanghas and demonstrate the strength of Buddhism in right faith.
B: Diversity of activities
Bathing Buddha ceremony, Darma teaching, performances of Buddhist culture, vegetarian food promotion, showcase of different traditions of Buddhism, silent auction and etc.
3. The partition of function venue
——— Indoor venue
1) The stage
9: 30 am -11: 30 am, the masters chanting and praying collectively
11: 30 am-12: 30 pm, Ceremony of Alms Offering to the Sangha
12: 30 pm-6: 30 pm, Buddhist ceremonial presentations from different traditions, Dharma teaching, Buddhist musical instruments performances and Buddhist dances.
2) The central bathing Buddha area
3) Bodhi Tree area
———Outdoor Venue (Part of it might be indoor)
1) Independent exhibition area for each Buddhist association
2) Vegetarian food promotion area
Organic market, cooking class, food selling from different vegetarian restaurants and selling of vegetarian food for charity
3) Particular functional area of Practices of Buddhism
Chanting area, chapel area, life releasing area ,pilgrimage area, Darma teaching area and confession area
4) Buddhist Classes
Buddhist children's class, Buddhist Youth's class
5) Yoga, Meditation
6) Silent auction
7) Handcrafts making
Notes:
1. Each exhibition area can sell items and vouchers are utilized as currency, 20-40% of the sales shall go to charity.
2. It is not suggested to sell commodities in the Buddhist community exhibition area but we encourage on-site hand-making specialties dishes and snacks for tasting.
4. Organization Structure
No. Division Responsibility Lead by
Notes
1 Managing Committee Event overall planning, Carry-out supervision, On-site communication , Buddhist group invitation Rinpoche, Master Zhihan, Ashin Ghosaka, Kalsang, Dr. Wendy, Dr. You, Jeffery, Gigi, Olivia
2 Volunteer Management Volunteer Structuring, recruiting, training, Paper Lantern making/Selling, Voucher selling Dr. Wendy, XingYan
3 Vegetarian Food Promotion Arrangements of Vegetarian cooking class, To contact sellers of organic products and to contact Vegetarian restaurant Dr. You
4 Website designing and event support Planning and design of the event venue, Promotion pictures and articles, supporting documents and online promotion
Kalsang, Tonney, JOJO, Yi-Ping
5 Marketing Public relationship , media report planning and follow-up, establishment of the promotion plan and carry out
6 Sponsorship
7 Silent Auction
8 Monastic Communicators Group Liaison person with each participant organization, to support and communicate with all the rules and know-how
9 Buddhist Community Editors Committee and Radio Temple Work Group Reports and articles on Culture, Charity Career, Architecture, Education, Meditation, and development of each Buddhist Organization; Reaching out to the public with modern media, let the readers know Buddhism and build up their true faith
10 Handcrafts Making
11 Accounting Group Accounting and cashier, Billing settlement and Reports, Balance sheet(Including donation box)
5. Work Plan
No. Contents Time Responsible Person Notes
1 Examination of the first draft of event plan 2.10-2.15
2 Final version establishment of the event plan 2.15-3.10
Establishment of Volunteers Organizing Plan 2.11-3.1
Venue Plan drawing and effect drawing of the main Venue 2.10-4.10
The decoration Plan of Buddha Bathing Area, Wishing Tree, Display area 2.10-4.10
Policy and rules of management and procedures 2.10-3.10
Marketing
Sponsorship The inviting list and procedures 2.10-3.1
Media placement plan and event promotion plan (Press announcement/Internet/Newspaper/magazine/TV/Radio/Outdoors and Posters） 2.10-3.1
Inviting list of sponsors and Businesses 2.10-3.1
3 Making the statue of Shakyamoni Buddha 2.10-5.25
4 Making of lotus flower 3.1-5.30
5 Selling of lotus flowers and Coupon Books 3.1-5.30
6 Designing of supporting documents（poster/invitation letter/flyer/website/Facebook add/Direction signs/banner/tent curtain 2.10-4.10
7 Editing of Buddhist community /Recording of Radio Temple 3.1-5.10
8 Invitation of participating Organizations and Guests 2.15-5.1
9 Invitation of Sponsors and Business 2.15-5.1
10 Carry-out of the promotion plan 3.1-5.30
11 Volunteer recruiting and training 2.15-5.25
12 Venue setting 5.28-5.29
6. Related Activities
1) Lotus Making
2) Editing of Buddhist community and recording of radio temple
Reports and articles on culture, charity career, architecture, education, meditation, and development of each Buddhist organization; Reaching out to the public with modern media, let the readers know Buddhism and build up their true faith
7. Communication Channels
Regular meetings and handbook
8. Budget Plan
Project Tasks Price Quantity Estimated Income
1 Coupon Book Selling ＄20/book 5，000 books ＄100,000
2 Lotus flower selling ＄5/piece 5000 pieces ＄25，000
3 Silent Auction 50-100 Pieces
4 Charity Auction of Goods（Vacuum basket ＄25/piece 2000 ＄25，000（Cost has been deducted）
5 Commission from the selling of organic products, food, handcrafts and books. 20%-40%
6 Charity selling of food（Wrapped dumplings） ＄3/pieces 3000 ＄7，000（Cost deducted）
7 On-site Donation boxes
8 Sponsorship
1. What is the purpose and significance of the hosting BC Buddhist Festival?
A. Pray for world peace
B. Culture Aspect
To spread and teach Buddhism, to let more people know about Buddhist culture and Dharma.
To present Buddhism to Western society as a complete showcase of Buddhist culture, the solemn of Dharma, the compassion, as well as skillful convenience.
To provide the public an opportunity to learn what is Buddhism and cultivates their compassion heart and good deeds.
To promotes Buddhist Teaching in Western World.
C. Buddhist Organizations and Groups
Introduction of Buddhist organizations and groups of difference traditions from different parts of the world, to increase its influence in the Greater Vancouver area, and to make this event a stage to enhance the communication and mutual trust between different organizations and groups (including all religions, including Christianity, Catholicism and etc.). To provide an opportunity for different organizations in the Greater Vancouver area to present publicly and promote unity and harmony of all traditions of Buddhist Organizations as well as for people from other religions.
D. To teach Dharma and to benefit sentient beings
Even through the event different traditions of Buddhism will showcase their uniqueness and advantages, so that the public will have a better understanding of Buddhism and have the chance to choose the lineage that they are keen to and practice according to their own level. We aim to spread Buddha's teaching and benefit all sentient beings in the western world.
E: Charity Donations
Profit Allocation: 10% of it will be retained as the fund for the next Vesak Festival
45% of it will be donated to community hospitals
45% of it will be donated to different Buddhist Organizations
2. What activities do this event has?
A. Participants
The participants include various Buddhist temples, Buddhist groups, individual Buddhists and general public from Great Vancouver Area and all over the world. This is the very first event co-hosted by Sanghas from different traditions in B.C.
This is the first time in BC heritage monks gathered together different events, both promote Buddhism, monks also unity, are believed to show the strength of a large-scale Buddhist activities. It will be a significant event to spread Buddhism, Unite Sanghas and demonstrate the strength of Buddhism in right faith.
B: Diversity of activities
Bathing Buddha ceremony, Darma teaching, performances of Buddhist culture, vegetarian food promotion, showcase of different traditions of Buddhism, silent auction and etc.
3. The partition of function venue
——— Indoor venue
1) The stage
9: 30 am -11: 30 am, the masters chanting and praying collectively
11: 30 am-12: 30 pm, Ceremony of Alms Offering to the Sangha
12: 30 pm-6: 30 pm, Buddhist ceremonial presentations from different traditions, Dharma teaching, Buddhist musical instruments performances and Buddhist dances.
2) The central bathing Buddha area
3) Bodhi Tree area
———Outdoor Venue (Part of it might be indoor)
1) Independent exhibition area for each Buddhist association
2) Vegetarian food promotion area
Organic market, cooking class, food selling from different vegetarian restaurants and selling of vegetarian food for charity
3) Particular functional area of Practices of Buddhism
Chanting area, chapel area, life releasing area ,pilgrimage area, Darma teaching area and confession area
4) Buddhist Classes
Buddhist children's class, Buddhist Youth's class
5) Yoga, Meditation
6) Silent auction
7) Handcrafts making
Notes:
1. Each exhibition area can sell items and vouchers are utilized as currency, 20-40% of the sales shall go to charity.
2. It is not suggested to sell commodities in the Buddhist community exhibition area but we encourage on-site hand-making specialties dishes and snacks for tasting.
4. Organization Structure
No. Division Responsibility Lead by
Notes
1 Managing Committee Event overall planning, Carry-out supervision, On-site communication , Buddhist group invitation Rinpoche, Master Zhihan, Ashin Ghosaka, Kalsang, Dr. Wendy, Dr. You, Jeffery, Gigi, Olivia
2 Volunteer Management Volunteer Structuring, recruiting, training, Paper Lantern making/Selling, Voucher selling Dr. Wendy, XingYan
3 Vegetarian Food Promotion Arrangements of Vegetarian cooking class, To contact sellers of organic products and to contact Vegetarian restaurant Dr. You
4 Website designing and event support Planning and design of the event venue, Promotion pictures and articles, supporting documents and online promotion
Kalsang, Tonney, JOJO, Yi-Ping
5 Marketing Public relationship , media report planning and follow-up, establishment of the promotion plan and carry out
6 Sponsorship
7 Silent Auction
8 Monastic Communicators Group Liaison person with each participant organization, to support and communicate with all the rules and know-how
9 Buddhist Community Editors Committee and Radio Temple Work Group Reports and articles on Culture, Charity Career, Architecture, Education, Meditation, and development of each Buddhist Organization; Reaching out to the public with modern media, let the readers know Buddhism and build up their true faith
10 Handcrafts Making
11 Accounting Group Accounting and cashier, Billing settlement and Reports, Balance sheet(Including donation box)
5. Work Plan
No. Contents Time Responsible Person Notes
1 Examination of the first draft of event plan 2.10-2.15
2 Final version establishment of the event plan 2.15-3.10
Establishment of Volunteers Organizing Plan 2.11-3.1
Venue Plan drawing and effect drawing of the main Venue 2.10-4.10
The decoration Plan of Buddha Bathing Area, Wishing Tree, Display area 2.10-4.10
Policy and rules of management and procedures 2.10-3.10
Marketing
Sponsorship The inviting list and procedures 2.10-3.1
Media placement plan and event promotion plan (Press announcement/Internet/Newspaper/magazine/TV/Radio/Outdoors and Posters） 2.10-3.1
Inviting list of sponsors and Businesses 2.10-3.1
3 Making the statue of Shakyamoni Buddha 2.10-5.25
4 Making of lotus flower 3.1-5.30
5 Selling of lotus flowers and Coupon Books 3.1-5.30
6 Designing of supporting documents（poster/invitation letter/flyer/website/Facebook add/Direction signs/banner/tent curtain 2.10-4.10
7 Editing of Buddhist community /Recording of Radio Temple 3.1-5.10
8 Invitation of participating Organizations and Guests 2.15-5.1
9 Invitation of Sponsors and Business 2.15-5.1
10 Carry-out of the promotion plan 3.1-5.30
11 Volunteer recruiting and training 2.15-5.25
12 Venue setting 5.28-5.29
6. Related Activities
1) Lotus Making
2) Editing of Buddhist community and recording of radio temple
Reports and articles on culture, charity career, architecture, education, meditation, and development of each Buddhist organization; Reaching out to the public with modern media, let the readers know Buddhism and build up their true faith
7. Communication Channels
Regular meetings and handbook
8. Budget Plan
Project Tasks Price Quantity Estimated Income
1 Coupon Book Selling ＄20/book 5，000 books ＄100,000
2 Lotus flower selling ＄5/piece 5000 pieces ＄25，000
3 Silent Auction 50-100 Pieces
4 Charity Auction of Goods（Vacuum basket ＄25/piece 2000 ＄25，000（Cost has been deducted）
5 Commission from the selling of organic products, food, handcrafts and books. 20%-40%
6 Charity selling of food（Wrapped dumplings） ＄3/pieces 3000 ＄7，000（Cost deducted）
7 On-site Donation boxes
8 Sponsorship
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